Wedding Terms & Conditions for Watermouth Cove Weddings
On receipt of your booking form, you will be required to make a payment of £2000. Please ensure that you have read the Wedding Terms and Conditions carefully and thoroughly. This payment of £2000 will be a non-refundable/non-transferable booking & administration fee and is strictly non-refundable in any circumstances. Payments can be made via BACS, debit card, credit card or cash. Payment cannot be accepted via Amex.
6 months before Period of Hire the Clients must make payment of 50% of the balance of the Venue Hire Fee.
All outstanding fees including the Drinks and Food Package Fee shall be payable no later than 8 weeks before the first day of the Hire Period.
Payment can be made via BACS transfer, to Watermouth Cove Weddings
Account Number: 00087815 Sort Code: 20-13-45
Please state your name as reference. Alternatively, card payments can be made by calling 01271 862504. Please note that we do not accept Amex cards.
If payment is overdue by 2 weeks, unfortunately the booking for your wedding will be cancelled. Should you have difficulties with the payments please do contact us.
Cancellation by the Clients
The £2000 deposit paid on booking is non-refundable under any circumstances. There can be no exceptions. All cancellations must be made via email to email@example.com
Within 12 months of the date of the Venue Hire the balance of the Venue Hire will liable.
Within 8 weeks of the date of the Venue Hire the full balance of the Venue Hire and the Food and Drinks package will be liable.
Cancellation by the Company
If Watermouth Cove Weddings is forced to close due to exceptional circumstances beyond its control, we reserve the right to cancel a booking. Any payments made will be refunded if alternative arrangements cannot be made.
Any liability for cancellation of a booking, payments will not exceed any amounts paid to the Venue.
A mandatory condition of the booking requires a copy of the Certificate of Insurance to be sent within 30 days of the booking. The policy should cover all cancellation fees for both Venue and Clients.
Numbers of Persons Using the Venue
The number of persons occupying the Venue must not exceed the number specified on the Booking Form. All accommodations available are required to adhere to the numbers specified in the given details on the website www.watermouthcoveweddings.co.uk . (excluding any infants sleeping in a cot).
Care of the Venue
Reasonable and proper care of the Venue and its contents are the responsibility of the Clients. Any damage caused by your guests will be deducted from the security deposit.
Clients and Guests are required to follow the instructions relating to the use of the swimming pool. The pool will not open on the day of the wedding. All children under the age of 15 years must be accompanied by an adult.
Pets are allowed on the property and in certain accommodations. Any guests with allergies should be aware that Watermouth Cove Weddings cannot guarantee that there have been no dogs in any of the properties and cannot accept any liability for any suffering which may occur as a result of a pet having been present. All dogs must be supervised at all times and remain on leads whilst in the grounds or parts of the Venue. Any damage to property caused by a pet will be charged to the Clients.
Smoking is strictly prohibited inside any buildings on the Venue, inclusive of (but not an exhaustive list), the wedding Venue, all lodges, toilets, caravans, apartments and cottages, communal areas and any other building.
We ask that guests only smoke outside, away from any open doors and windows and to ensure that they use the appropriate ash trays for all butts. Any and all rubbish should be placed in appropriate bins.
Rights of Entry
The Company is entitled, either by their Directors or by their employees, agents or subcontractors to a right of entry to the Property at all reasonable times for purposes of inspection and to carry out repairs and maintenance.
Licenses and Timings
The music licence runs until 11.30pm for live and amplified (DJ) music. The Clients MUST ensure that all Music has ceased to be played by 11.30pm. We will close all outside doors and turn off all outside music at 11.00pm to minimise noise pollution. The beach will be closed from 11pm due to Health & Safety.
The Company’s licence to serve alcohol operates until 12 midnight and allows for a period of 30 minutes for ‘drinking up’ time. Clients are requested to depart the premises and have regard to any guests or neighbours no outside speakers are allowed after this time under any circumstances. Guests requiring transport should be encouraged to pre-book a collection time.
The Snug bar is closed at 7pm on wedding days but the room will remain open if client wishes.
Only alcohol purchased from the Company can be consumed in the Licenced areas of the Venue, comprising, but not limited to The Beach House and outside Patio and The Snug. Should this rule be compromised Clients will forfeit their deposit.
No other Contractors of wedding, or wedding related activities or services may be engaged by the Clients to attend the Venue during the Hire Period without the express written permission of the Company. Such permission will not be granted where the Company already offers the same, or similar activities or services.
The Company shall not be liable or accountable for any unforeseen circumstances such as severe weather conditions causing damage to the Property making it uninhabitable, local or national strikes, acts of the government of any other authority and the Company shall not be liable or accountable for the consequences of any act, event, omission or accident beyond The Company’s reasonable control (for example, but not limited to, a power failure, fire or flood affecting the Property) (a “Force Majeure Event”).
If the Company considers that a Force Majeure Event may have a material impact on the Client’s use and enjoyment of the Property during the Rental Period, the Company shall notify the Client in writing as soon as reasonably practicable.
If National or Local Government legislation, rules or guidance prohibit the Clients’ Event taking place in the same, or substantially the same manner as planned, or at all, the Parties agree that this will not be a Force Majeure occurrence entitling the Parties to treat the Agreement at an end.
The Parties agree that such occurrence will be treated as a mutual agreement to vary the date of the Hire Period.
The Company will comply with the Data Protection Act 2018 and any directions issued by the Information Commissioner in the processing of such personal data.
The Company’s maximum aggregate liability under or in connection with this Agreement shall not exceed the payments made, or liable to be made by the Clients.
Nothing in this Agreement shall exclude or in any way limit The Company’s liability for fraud, or for death or personal injury caused by negligence and / or breach of statutory duty of The Company or the Company’s Agents, or any other liability to the extent that the same may not be excluded or limited as a matter of law.
The Company shall not be liable under this Agreement for any loss of actual or anticipated loss of contracts or for any special, indirect or consequential loss or damage of any kind howsoever arising and whether caused by tort (including negligence), breach of contract or otherwise, whether or not such loss or damage is foreseeable, foreseen or known.
This Agreement sets out the full extent of The Company’s obligations and liabilities in respect of the hire of The Venue and there are no conditions, warranties, representations or other terms, express or implied, that are binding on The Company except as specifically stated in this Contract.
The Company reserves the right to alter or withdraw amenities or facilities or any activities without prior notice, where reasonably necessary due to repairs, maintenance, weather conditions and circumstances beyond their control.
Venue Hire Fee is fixed to those current to the date of The Clients booking. Food and Drink Prices may rise due to stock costs and inflation, The Company reserves the right to alter these costs. The Clients price will not fall if in the event that the VAT rate is lowered as the majority of The Company’s costs and overheads: such as food/stock/staff/rates etc are not VAT reclaimable.
Minimum number of guests for a wedding booking is 50 adults, for all weddings.
Confetti – If the Clients and their guests would like to use confetti, it must be bio-degradable (although not rice) and limited to real petals or bubbles. Use of confetti is strictly limited to outdoor areas.
Fireworks and paper lanterns – The Company do not allow either of these.
Beach Access the beach will be closed daily at 11pm due to Health & Safety
Swimming pool is not open on the wedding days.
Alcoholic Favours – The Company does not allow these.
Cars – All cars and vehicles are parked at The Client and their guests own risk. The Company does not accept any responsibility for damage to, or theft from, or theft of, vehicles parked on their grounds.
Children – Children are very welcome at the Venue, although due to the extent of the coastline and coves and associated risks, and swimming pools or other water related features, they should be accompanied at all times. The safety of children visiting the Venue is wholly the responsibility of their parent/guardians.
Registrar – The availability and booking of the registrar must be confirmed and organised by The Client. The Clients should book the registrar as soon as the details have been confirmed The Venue to avoid disappointment.
Loss of Property – The Company cannot be held responsible for the loss of any property at Watermouth Cove. Security cameras are recording for your protection.
Viewings – The Company holds the right to conduct Wedding Viewings at any time.
The Clients consent for The Company to use any and all photography or videos taken during the Rental Period on The Property for marketing purposes, advertisement, social media or for any other purpose the Company deems reasonable.
Joint and Several Liability
Where the Clients are more than one person, those persons shall in each case be jointly and severally liable for their respective obligations and liabilities arising under this Contract.
It is proposed that the Agreement will be concluded by way of e signatures from the Clients on the Booking Form and acceptance thereof by the Company by email thereafter.
The Company reserves the right to update or change the terms and conditions within reason and without prior notice, in order to comply with both local Authority considerations and matters relating to health and safety.